It can be extremely frustrating having to deal with Revit user interface (UI) issues while trying to learn Revit. Or, it can be very difficult to learn Revit when part of the UI is not even available! If you are just getting started with Revit, then you need to read this!
I believe that every Revit user should have these concepts mastered, especially if they desire to become a Revit guru. While the content here is basic, it must be understood by someone that wants to work in Revit or reach the level where they create families or even create Dynamo scripts to automate repetitive tasks.
The visibility of categories that are specific to the link can be turned off in the Visibility/Graphic Overrides dialog, on the Model Categories tab. Any category that you do not want to show in the link but need to show in the host model must be handled differently. You will need to use the Revit Links tab in the Visibility/Graphic Overrides dialog.
The first thing I will say is check the simple things that you may think don’t need to be said, but I’ll say it anyways. Make sure you’re in the correct project, all the worksets that it could be on are open, and you’re in the correct view. Also make sure that a temporary view mode is not active. Sometimes we can get tripped up by the simple things.
In my experience, the primary aspects of your approach should include proper view ranges and turning off visibility with categories and filters. In other words, set the View Range for each plan view. Next, in the Visibility/Graphic Overrides dialog, turn off the visibility for the categories that should not appear. Then create filters to control the visibility of elements of the same category.